Best Video Hosting for Internal Communications in 2026

How We Evaluated

• Access control and authentication for employees only
• Search inside videos for finding specific topics in recordings
• SSO integration with corporate identity providers
• Storage and organization for growing video libraries
• Custom domain support to bypass corporate firewall blocks

The Best Options

1. host.video (Top Pick)

Private video hosting with AI search inside videos, auto transcription, and custom domains. Employees can search across town hall recordings and training content to find exactly what was said.

Pricing: Starter $20/mo ($200/yr), Business $100/mo ($1,000/yr), Custom from $5,000/yr

Pros

• AI-powered search inside video content
• Auto transcription and chapter generation
• Custom domains avoid corporate firewall blocks on vimeo.com or youtube.com
• Password protection and signed URLs for internal access

Cons

• No SSO integration yet
• No built-in viewer permissions tied to corporate directory

2. Panopto

Enterprise video platform purpose-built for internal communications and learning. Deep LMS integration and searchable transcripts.

Pricing: From ~$7,500/yr, per-user pricing, sales-led only

Pros

• Searchable transcripts with 90%+ accuracy
• Deep integration with Teams, Zoom, and corporate LMS
• Designed for large-scale internal deployments
• SSO and access control for enterprise

Cons

• $7,500/yr minimum with no self-serve signup
• Editing tools are barely functional
• K1 Investment ownership raising culture and support concerns

3. Vimeo

General-purpose platform used by many companies for internal video. Privacy settings and team workspaces exist but are not purpose-built for internal comms.

Pricing: Starter $12/mo, Standard $20-25/mo, Advanced $65-75/mo, Enterprise custom

Pros

• Password protection and domain restrictions
• Team workspaces with role-based access
• Familiar interface reduces onboarding friction

Cons

• Not designed for large internal video libraries
• Bandwidth cap applies to internal viewing too
• No in-video search or searchable transcript library

4. Kaltura

Enterprise video platform with a dedicated Communications Studio for town halls and internal broadcasts. Complex but feature-rich.

Pricing: Contact sales, typically $500-2,000/mo for enterprise

Pros

• Purpose-built Communications Studio product
• Deep SharePoint and Teams integration
• Town hall broadcasting with live Q&A and polling

Cons

• Universally described as clunky UX
• Pricing starts around $500-1,000/mo for mid-size deployments
• Implementation costs $1K-20K before you start

5. Brightcove

Enterprise platform with a Communications Studio for internal video. DRM and compliance features for regulated environments.

Pricing: Starter ~$199/mo, Professional ~$500/mo, Enterprise custom

Pros

• Communications Studio designed for internal video
• eCDN for internal corporate distribution
• DRM and compliance certifications

Cons

• Sales-led pricing with no self-serve
• 85% staff layoffs in 2025
• Complex setup requires technical resources

6. Loom

Async video messaging for teams. Good for quick updates and walkthroughs, not for archiving and organizing a video library.

Pricing: Free (limited), Business $12.50/user/mo, Enterprise custom

Pros

• Frictionless recording and sharing for team messages
• Atlassian integration for Confluence and Jira
• Familiar to most knowledge workers

Cons

• Not designed for long-form content or video libraries
• No access control beyond link sharing
• No search across video content or transcripts at library scale

Quick Comparison

Platform	Pricing	Best For
host.video	From $20/mo	Searchable internal video with flat pricing
Panopto	From ~$7,500/yr	Large enterprises with LMS integration needs
Vimeo	From $12/mo	Basic internal hosting on a familiar platform
Kaltura	From ~$500/mo	Enterprise town halls with live Q&A
Brightcove	From ~$199/mo	Regulated enterprises needing eCDN and DRM
Loom	From $12.50/user/mo	Quick async messages, not video libraries

How to Choose

Internal communications teams have two distinct needs: distributing new content (town halls, updates) and maintaining a searchable archive. Loom handles the first but not the second. Panopto and Kaltura handle both but start at $7,500/yr and $500/mo respectively. Vimeo is the quick compromise but lacks in-video search and was not designed for internal libraries. If your team records frequent all-hands meetings and wants employees to search back through months of recordings, prioritize platforms with in-video search and auto transcription. If your primary concern is corporate firewalls blocking YouTube or Vimeo, custom domain support solves that immediately.