The simplest way to share and archive company town halls in 2026
Company town halls and all-hands meetings are recorded, shared once, and then forgotten. The recording sits in a Google Drive folder or a Zoom cloud archive where nobody can search inside it. Employees who missed the meeting or need to reference a specific announcement have to scrub through a 60-minute recording to find it. Enterprise video platforms solve this with search and transcription, but Panopto starts at $7,500/yr and Kaltura requires a complex procurement process. Most teams end up uploading to YouTube as unlisted — which means no access control, ads on playback, and zero engagement data.
Upload the recording from Zoom, Teams, or any source. Auto-transcription and auto-chaptering run immediately, making the content searchable within minutes.
Set password protection or domain locking so the recording only plays on your intranet, Notion workspace, or authorized internal platform.
Distribute the link via email or Slack, or embed in your internal wiki. Employees can search the transcript and jump to the exact moment they need.
See how many employees watched, how far they got, and which sections got the most attention. Use the data to improve future communications.
Town halls are a primary channel for leadership communication, but their value drops to near zero when the recording is a single unsearchable file. Auto-transcription and chapter-based navigation turn a passive recording into an active reference document that employees return to. Engagement analytics tell leadership whether their message actually reached the organization.
Zoom cloud recordings are convenient but not searchable and lack engagement analytics. Google Drive stores files but has no transcoding or video-specific features. YouTube unlisted has no access control and shows ads. Panopto offers the full feature set at $7,500/yr minimum.